Easy Access to All Event Related Resources
Putting on a bike race of your own can be quite the feat. Lucky for you, we've made it easy.
Permitting can be tricky. Here's what to expect when you permit with USA Cycling.
In addition to working with all traditional forms of bike racing – mountain bike, road, cyclocross, track, and BMX events – USA Cycling offers products, support and services for gran fondos, gravel races, fun rides, fixed gear races, hill climbs, training rides, and clinics. By running your event with USA Cycling you have access to a suite of services that will make running your event simple and straightforward.
We provide a robust suite of online event management and marketing tools, including our online registration platform, event calendars and online registration rebates that reward you as more and more riders register for your events.
One of the most unique benefits to using our online registration platform is our Event Cancellation Protection Program. Every online registration customer receives this valuable benefit at no additional cost. You’ll have the peace of mind of knowing that your event may qualify for full or partial refunds of registration fees if weather forces you to cancel.
Work with local government on confirming venue and begin working on permits and plans.
Begin first draft of your event budget together.
Identify sponsorship assets, create sponsorship deck, and begin sponsorship sales
Create and begin implementation of event marketing campaign.
Identify and hire (contract) any staff necessary
Preliminary site map created. Consult various stakeholders (government, vendors, etc.) on set up.
Vendor needs identified (fencing, timing, etc.) and RFP's made. Begin collecting bids from vendors
Finalize vendors and award bids. Get contracts in place.
Signage plan created. Make sure to get sign off from sponsors.
Identify volunteer needs and create volunteer plan
Work with local hotels on a housing plan. Begin set up of room blocks and discounts for participants.
Begin volunteer recruitment.
First draft tech guide written and submitted for review
Set up online registration. Open registration when ready.
Begin arranging staff travel as necessary. (Make sure to keep an eye on budget while doing!)
Last chance to submit USA Cycling permit and avoid any late fees.
Create list of race day necessities and begin acquiring materials. Things to think about: bib numbers, reg stuff, course markings, etc.
Technical Guide approved and published
Last chance to order signage for on time delivery.
Close online registration. Assign bib numbers, print waivers, work with timing & officials on preliminary start lists
Hold volunteer training to go over basics of various volunteer positions.
Begin course build!
All of your planning comes to fruition.
Begin work on closing out event, paying bills, and submitting paperwork.
Send out thank you notes.